Contact details:
PILS recruitment team
212-4841 / 57729478
recrutement@pils.mu
Job description: Accounts and Admin Clerk
Reports to: Administrative Coordinator
Main Functions:
Responsible for providing administrative support to the organization.
Duties include organizing PILS’ records, overseeing department logistic needs and maintaining inventory of office supplies
Key Responsibilities:
>Assist in the coordination, organization, and delivery of the department’s activities
>To effectively support the staff in ensuring daily organization of office clerical duties
>Ensuring appropriate telephone reception and connections, as well as delivery of messages to staff not in their places
>Receive & keep record of incoming mail of department and distribute the correspondences to the respective addresses in reasonable time while ensuring an organized filing system and keeping confidentiality
>Assist the Admin and admin coordinator in planning of transport
>Verification of logbooks, GPS and maintenance of vehicles
>Data entry and stock management
>Manage Office supplies stock and place orders upon request from Head of Department
>Assist Admin officer and Admin coordinator in providing staffs & partners with requested materials.
>Support the admin officer and admin coordinator in Procurement while following the Standard Operating Procedures
>Responsible for good maintenance of the association
>Daily Administrative and Finance related Tasks
>Any other cognate duties as requested by the Administrative Coordinator
Essential requirements:
>Minimum qualifications – School Certificate and Higher School Certificate would be an advantage
>Microsoft Office Suite (Word, Excel, Power Point)
>Basic knowledge of Administration and soft skills.
>Good Knowledge of the French and English Language
>At least 2 years of experience of work
Desirable qualities/experience/skills:
>Knowledge in first aid and fire drill
>Strong work ethic
>Interpersonal skills and communication skills
>Teamwork and collaboration skills
>Punctual and through Excellent proficiency in office systems software.
Deadline :
24 May 2024